Join Our Team
Are you are energetic and forward thinking? A team player with a love of art and history?
Bennington Museum is a dynamic museum of Art, History and Innovation. We collect, interpret, and celebrate the creativity of our region and of Vermont across time, and produce award-winning exhibitions and exciting events. While our staff is small, we are energetic, progressive, and spontaneous. Some of our best ideas for exhibitions and events come from hallway conversations and meetings at the coffee machine.
Whether you are interested in a professional or support position, seasonal or year-round opportunity, being with us part-time or full-time, coming on board as a salaried employee or as a volunteer, or for an academic internship, we would be happy to speak with you.
We are an equal opportunity employer. Positions are posted on this page as they become available.
Bennington Museum is an Equal Opportunity Employer.
Art • History • Innovation
ASSISTANT TO THE DIRECTOR JOB POSTING – February 2019
Renowned regional museum of art and history seeks an Administrative Assistant to the Executive Director.
This full-time position with the Bennington Museum provides administrative support to the Executive Director, other managers and staff members in the Administrative Offices during a two-year project, with the possibility that the position may become permanent. In addition to basic office functions, the administrative assistant performs duties such as answering non-routine correspondence, assembling highly confidential and sensitive information, and scheduling and planning meetings and presentations for the ED. Other responsibilities include updating the development database, coordinating direct mailings, assisting with parties and special events, and working on special projects. This position will be the administrative contact with trustees, key donors, staff throughout the Museum, and others in the Museum community, responding to inquiries and keeping the Executive Director informed. Excellent verbal and written skills are required, as is the ability to represent the Museum with grace, confidence and enthusiasm. This position requires the foresight and judgment necessary to plan, prioritize and organize a diversified workload. The ideal candidate is able to work independently, multi-task, be resourceful and a good problem solver. The position requires sensitivity, flexibility, a sense of humor, and ability to work collaboratively with other staff, volunteers and trustees. Associate’s or Bachelor’s degree or equivalent and relevant work experience are required. If you think this opportunity is for you, email cover letter, resume, two professional references and a writing sample to email@example.com
Job Duties & Responsibilities
1. Schedules and organizes complex activities such as meetings, conferences and other activities for the ED and members of the Museum community;
2. Assembles reports and visual presentations for the ED and others as assigned;
3. Establishes, develops, maintains and updates electronic and paper filing systems. Retrieves information when needed;
4. Organizes and prioritizes confidential information and calls;
5. Opens mail and email for the ED. Drafts written responses or replies by phone or email when appropriate. Responds to regularly occurring requests for information;
6. Answers phone calls for the ED. Takes messages or fields/answers questions of routine and non-routine nature. Provides phone coverage for Office Manager and other staff members when necessary.
7. Acts as a liaison with other departments and outside agencies; handles confidential and non-routine information and explains policies when necessary;
8. Coordinates the Annual Fund mailing; manages/maintains the Development database, enters gifts and generates official thank you letters; designs/retrieves reports;
9. Works independently and/or within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects at the request of the ED, which may include: planning and coordinating presentations, disseminating information, coordinating direct mailings, assisting in creation of brochures and other design projects;
10. Plans and coordinates Museum events as requested;
11. Types and designs general correspondence, memos, charts, tables, presentations, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy;
12. Is the administrative contact person for board and donor relations;
13. Occasional work on evenings and weekends as required;
14. Completes other duties as assigned.
Skills and Education Requirements
1. Proven experience as an Administrative Assistant, experience in a customer-focused and/or museum environment is preferred;
2. Demonstrated competence in MS Office with expertise in Microsoft Word, PowerPoint and Excel; knowledge of fundraising databases and graphic design skills are pluses;
3. Excellent verbal and written communication skills;
4. Detail-oriented and comfortable working in a fast-paced office environment;
5. Ability to work independently, able to maintain confidentiality;
6. Able to analyze and problem solve;
7. Superior organizational skills and dedication to completing projects in a timely manner;
8. Collaborative personality and sense of humor;
9. Associate’s or Bachelor’s degree or equivalent required.